handling ensures that:
their admissibility as evidence in court is protected;
their value as evidence is protected; and
their forensic value is protected.
following tips should be remembered:
not write on the documents.
not put any marks , such as highlighter on the documents.
not fold the documents.
photocopies of the documents and write and highlight on the photocopies.
Where practical, keep the documents in a protective folder and handle them
only when absolutely necessary.
many situations a plastic folder will be appropriate. However plastic
should not be used where there is a risk of the ink or toner sticking to
documents in a secure area with strictly limited access.
documents in an area with low humidity to avoid damage to documents.They
should not be left in direct sunshine.
Make notes as to when, where and how the documents came into your
notes should be made at the time that you obtain possession of the
documents or as soon thereafter as possible.
that the documents are uniquely identified.
Keep a written record of all movements of the document when it passes from
the control of one person to another.
it is contemplated that the documents will be used for criminal
prosecution it is suggested that the advice of the police department be
addition forensic laboratories will be better able to perform tests on the
documents to verify handwriting, pens and paper used, fingerprints of
people who have handled the documents, etc. so that perpetrators can be
identified and their identities proved in court.
For more tips, advice and practical pointers see Fraudproof Your Business Manual.